Summit Technical Solutions Proposal Manager in Colorado Springs, Colorado

Proposal Manager

Tracking Code


Job Description

Are you a problem solver?

Do you strive to make a positive difference?

Do you enjoy being a contributor to a world class team?

Summit Technical Solutions (STS) is seeking an experienced Proposal Manager to coordinate all phases of the company’s proposal process in response to Federal industry requests for proposals (RFPs). The ability to meet deadlines, a commitment to teamwork, and detailed follow-through will be the key to success in this role. This position works closely with and reports to the Chief Operating Officer (COO) of Summit Technical Solutions, LLC.

Primarily responsible for the overall management, oversight and tracking of all activities relevant to the development, production and revision of assigned proposals. Analyses the Request for Proposal (RFP) for proposal production guidelines and potential reuse recommendations, development of data collection forms and proposal templates. Develops and maintains the proposal development schedule, outline, and compliance matrix.

The Proposal Manager will be expected to manage/execute: pre-proposal planning activities, kick-off meeting, value proposition conveyance, theme development, schedule management, action/issue tracking, proposal structure, compliance oversight, writing instructions and team guidance, review team coordination, and production oversight.

Duties and responsibilities include, but are not limited to:

  • Direction, management and allocation of proposal staff and proposal resources (technical writers, graphic and layout artists, subject matter experts, subcontractor representatives and independent contractors) assigned to proposals.

  • Directs and engages key personnel in all proposal review activities and ensures compliance with all corporate, legal and government requirements.

  • Conducts forecasts of existing and future internal and external proposal resource requirements; including personnel, materials, and services.

  • Manage responses to RFPs, RFQs, RFIs, oral presentations, and marketing efforts. Including technical volumes and sections, technical and management approaches, personnel and staffing approaches, past performance and corporate experience.

  • Leads critical milestones in the proposal process including storyboards, color reviews, and content development discussions.

  • Acts as the single point of contact between operational, proposal and production staff relative to all proposal development matters.

  • Ability to author, write, and revise marketing and sales documents, proposals and related materials as required.

  • Reviews or facilitates review of final proposal and all deliverable documents.

  • Coordination of all production aspects (word processing, graphics, editing, proofreading, reproduction, printing, collation, and binding) services in support of proposal activities. Maintains a status record and master file for all text and graphics; provides guidance and status reports on proposal and production matters to senior management staff; enforces the editorial guidelines specified for the proposal; manages the virtual proposal development environment.

  • Maintain configuration management and control of active and archived proposal files stored on virtual collaboration web sites (SharePoint) and on the network file server.

  • Responsibility across multiple, concurrent projects, this position is characterized by shifting priorities, stringent deadlines, last minute requirements, and frequent evening/weekend hours to accomplish tasks for client deadlines.

Required Skills

A successful Proposal Manager will display the following skills and abilities:

  • Management skills required to direct multiple large, multi-contractor proposal team efforts simultaneously

  • Ability to collaborate and work as a team leader with dynamic interpersonal skills to interact with all levels of management

  • Organizational skills and ability to prioritize multiple tasks in order to develop and meet schedule requirements

  • Presentation skills and the ability to communicate, influence, and gain commitment of proposal team

  • Creative thinking problem solver who is detailed

  • Proficiency in the complete suite of Microsoft® Office products

  • Ability to do write and edit proposal content as appropriate to meet proposal development requirements

  • Initiative and flexibility working in a changing environment with high stress and tight deadlines

  • Ability to successfully execute many complex tasks simultaneously, maintain professional attitude and work as a team member, as well as independently

  • Strong commitment to corporate quality standards

  • Highly organized, team-oriented, collaborative, and enthusiastic drive

  • Outstanding written and oral communication ability

Required Experience

Qualified candidates will have the following education and experience:

  • Bachelor’s degree in Business or relation field is required; Master’s degree is preferred

  • 5+ years of proposal management, proposal development, and proposal operations

  • Solid understanding of the FAR and federal government procurement process and policies

  • Experience working proposal processes, developing storyboards, mock-ups, proposal outlines, and compliance matrices (Shipley)

  • Familiarity and use of proposal collaboration tools

  • Preferred certification(s): Shipley Proposal Training, Shipley Capture Training, Project Management Professional (PMP)

What makes STS great?

STS is a services-based organization that relies on the exceptional results our workforce delivers to customers every day. We realize that our customers’ high regard for our consistently high performance is only possible because of the talents, exceptional work ethic, and commitment of our people. We promote and live by a strong and inclusive company culture that places the focus on customer and employee satisfaction, communication, and respect.

What to expect from STS:

  • Competitive total compensation plan, with immediate eligibility for most benefits and a 401(k) plan with matching contributions!

  • A work environment that emphasizes the safety of our workforce

  • An organization that is committed to upholding the highest level of business ethics and workplace conduct

  • A company that supports "paying it forward" with involvement in several deserving organizations and encourages volunteerism in the employee's community

  • Generous paid time-off program that starts on the first day of employment!

  • Tuition and certification cost reimbursement programs for qualifying employees

STS is actively committed to employment of Veterans, whom we regard as one of our Nation’s greatest resources. Today, you will find Veterans at every level of our organization, continuing their service to our country by supporting our government contracts and customers. STS is proud of their dedication, work ethic, loyalty, and commitment to duty, and we will continue to promote career opportunities for Veterans who are sincerely deserving of our appreciation.

We are an affirmative action/equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.

Job Location

Colorado Springs, Colorado, United States

Position Type